Current Ecology Action Job Opportunities

Ecology Action's Research Mini-Farm

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  • Executive Assistant and
    Education Coordinator
  • Biointensive
    Farmers

Help Wanted: Education Coordinator/Executive Assistant to the Director

Location:
Willts, CA

Start Date:
ASAP


Program Description:

Ecology Action is a 501 (c) (3) non-profit organization focused on sustainable agriculture research and education. We are seeking to interview candidates for the staff position of Executive Assistant to the Director/ Education Coordinator at the Ecology Action Worldwide Headquarters near the town of Willits, California. One opening to be filled.

Qualifications:

Excellent organizational and writing skills, spelling and grammar, a high level of computer proficiency utilizing a Mac computer(Microsoft Office, Dropbox, Google Suite), ability to access email and use the internet efficiently.

Self-directed and innovative, able to work well with others, comfortable coordinating across projects, a good multi-tasker with attention to detail, able to quickly learn on-the-job skills.

Must have reliable daily transportation to and from work, and be willing to commute to the site for work. We are located about 20-30 minutes out of Willits, CA on a well-maintained road (partially paved).

We are hoping to find someone with a sharp attention to detail and an enthusiasm for working with people and comfortable working with the public.

Flexibility, patience, a sense of humor, respect and understanding for others are all highly desirable.

Familiarity with sustainable farming is desirable, but not necessary. We are working to create a world in which farmers can be a part of creating a sustainable, abundant future. The most important qualification for any Ecology Action job applicant is to love what we're doing and want to be part of making these things happen.

Responsibilities:

Administrative:

  • Communicate with national and international training centers on Director's behalf
  • Manage electronic files (Dropbox) and office paper files/documents
  • Maintain Executive Director annual calendar(s)
  • Schedule Zoom meetings (as needed)
  • Manage the Executive Director's electronic and hardcopy emails
  • Update annual EA Guidestar profile
  • Order garden supplies, as needed
  • Troubleshoot Director’s computer/printer issues
  • Ongoing special projects (local and international)
  • Assist with Fundraising tasks (as needed)

Human Resources Coordination:

  • Act as Hiring Manager: review Indeed job applications, perform interviews (as needed), reference checks, acceptance letters, orientation, bio collection
  • Maintain new hire paperwork (W-4, I-9, drug and alcohol policy)
  • Maintain staff work schedule calendar Review, update and maintain staff benefits package on an annual basis
  • Maintain master HR forms (timesheets, mileage reimbursement etc)
  • Maintain HR personnel documents (contact lists, organizational chart, personnel docs)
  • Write job descriptions Schedule annual staff reviews
  • Maintain, update and implement Admin manuals (Fire Protocols, Safety-Security Protocols, Covid-19 protocols)
  • Establish an Injury and Illness Prevention Manual
  • Establish an Employee Handbook
  • Perform onsite safety and security checks(fire alarms, fire extinguishers, carbon monoxide detectors)
  • Maintain inventory of safety supplies (first aid kits, Covid-19 supplies, water filters, air purifier filters)
  • Perform periodic identification of workplace hazards checks Keep federal & state labor laws posters updated and review new CA laws pertaining to employee rights
  • Coordinate onsite staff safety training and other required trainings(online sexual harassment training)
  • Read all OSHA requirements and any other supporting documents, create log sheets and incident reports when an onsite injury occurs
  • Coordinate on-site housing in Ft. Bragg for VGFP staff and The Jeavons Center staff, establish living guidelines and policies
  • Coordinate Ft. Bragg rental agreement with landlord
  • Coordinate all of EA’s Insurance Policies (General liability, CIMA, Auto, Site) on an annual or as needed basis

8-month Internship Program:

  • Coordinate yearly online 8-month intern selection and acceptance process.
  • Review intern and apprentice applications.
  • Coordinate student Visas with MESA.
  • Coordinate housing for onsite-interns at VGFP.
  • Revise intern and apprentice handbooks, as needed.

Events and Outreach:

  • Coordinate with farm staff the annual EA booth setup at the Heirloom expo
  • Coordinate farm tours and other educational courses for The Jeavons Center and Victory Gardens for Peace
  • Maintain annual event flyer and poster for workshops, tours and other special events.

Salary and Benefits:

The position is a long-term, full-time staff position (40 hours per week), hourly rate starting at $22 with a pay increase to $27 starting January 1, 2023. Work schedule is onsite Monday-Friday 8:30am-5pm with a 30 minute lunch break.

Vacation Benefits Employees earn four weeks of paid vacation each year. This is calculated and capped at 160 hours annually for full time staff. Vacation is accrued per actual hours worked for both full and part-time employees. Vacation does not roll over to the following year.

Medical Benefit A medical allowance of $200 per month is given to full time staff to be used toward medical insurance and/or other medical or health expenses. This is a taxable fringe benefit contributed by Ecology Action directly to your paycheck. Full-time staff may receive coverage for their spouse and dependent children through 20 years old. This benefit is pro-rated for part time employees regularly working 20 hours a week or more.

Dental/Vision Benefit Full time employees are reimbursed for dental and vision costs they pay out of pocket after submitting a paid invoice or receipt to the EA office, for up to $600 annually. Full-time staff may receive coverage for their spouse and dependent children through 20 years old. This benefit is pro-rated for part time employees regularly working 20 hours a week or more.

Holidays: Full time staff are paid 8 hours per holiday. Part-time staff are paid 4 hours per holiday. If a holiday falls on an employee’s day off, they may take another scheduled working day off with holiday pay within the same pay period.

Paid Holidays:

New Year’s Day-1 day

Memorial Day-1 day

Independence Day-1 day

Labor Day-1 day

Thanksgiving- 2 days (Thursday & Friday)-2 days

Christmas-2 days (Christmas Eve and Day)-2 days

New Year’s Eve-1 day

Director Approved Paid Leave for Special Circumstances Full time staff may receive up to 10 days per year of Director Approved Paid Leave annually for special circumstances after the first three months of full-time employment. This is not accumulated over time. This benefit may be assessed proportionately for part time staff. Any usage and exceptions may be made by and are at the discretion of the Executive Director.

Sick Leave Staff receive 10 days paid sick leaveannually each January to cover that year. Sick leave does not accumulate. Unused sick leave is relinquished without pay upon leaving employment. For new hires: the first three days of sick leave are available upon hire and sick leave will be assessed proportionately.

Family Medical Leave Act (FMLA) FMLA provides up to 12 weeks of unpaid job-protected leave to employees following the birth of an employee’s child or the placement of a child with an employee in connection with adoption or foster care. The purpose of parental leave is to enable the employee to care for and bond with a newborn or a newly adopted or newly placed child. For pregnant mothers, see PDL and PFL, for expectant fathers see PFL (below.)

Pregnancy Disability Leave (PDL) An employee experiencing pregnancy, childbirth or a related medical condition can file for Pregnancy Disability Leave (PDL). They can receive disability benefits up to four weeks before childbirth and six to eight weeks after childbirth (based on medical determination.) Disability leave and benefit payments by the state of California are determined per pregnancy - upon application and eligibility. After taking PDL a mother can then file for PFL. There is no minimum length of service requirement to qualify for pregnancy disability leave. If possible, staff should provide their employer with at least 30 days advance notice of the date for which the pregnancy disability leave, or accommodation, is sought and the estimated duration of the leave or accommodation. If 30 days advance notice is not possible due to a change in circumstances or a medical emergency, notice must be given as soon as practical. https://edd.ca.gov/Disability/FAQ_DI_Pregnancy.htm

Paid Family Leave (PFL) An employee may be eligible to receive paid family leave (PFL) through the state of California (upon application and eligibility) for up to eight weeks to care for a seriously ill family member, bond with a new child or participate in a qualifying event because of a family member’s military deployment.

Working Persons Compensation Insurance and Other Insurance Coverage Staff are covered through Working Persons Compensation Insurance.

Mileage Reimbursement Policy Any approved travel over 50 miles will reimbursed at the official IRS rate. It is 56 cents per mile currently. Travel under 50 miles is not reimbursable unless approved by the Executive Director. A Mileage Form must be filled out for reimbursement.

Travel Time California Minimum wage laws require an employer to count employee travel time as hours worked whenever it requires employees to travel, no matter when the travel occurs. This includes any time employees are required to travel out of town, whether on a one-day or overnight trip… An employer is not required to pay employees for any personal time taken while traveling, such as sleep time, meals, or sightseeing. If an employee’s travel time to a transportation center (airport, bus station, train station, etc.) is about the same as the travel time to the employee’s usual workplace, the employer may begin counting the employee’s travel time as hours worked once he or she arrives at the transportation center. CA DI SE 46.3

Employers must also count as hours worked time spent by employees traveling from a central reporting location to their actual work location. CA DI SE 46.2

Employers are permitted to pay employees a lower wage rate for waiting or standby time than they do for time when employees are performing actual job duties. The employer must notify employees they will be paid the lower wage rate before the travel begins. CA DI SE 46.3.2

Additional information:

Covid 19 considerations: Depending on circumstances and the resources available to the general public at the time, we may require new staff members to be tested for COVID-19 before beginning work. All work onsite will be conducted according to approved social distancing methods until the “all clear” is given.

Timeline and Application Procedure:

Please send an application letter and your resume including 3 professional references and 3 personal references to Ecology Action: johneavons42[at]gmail.com

Applications will be accepted until the positions are filled. Thank you for your interest in dynamic, high yielding, resource-conserving biologically-intensive soil-and-food growing!

—The Ecology Action Team

______________________

Ecology Action has spent almost 50 years developing and teaching the GROW BIOINTENSIVE® Sustainable Mini-Farming Method. This low-tech (but sophisticated) farming method helps small farmers maximize agricultural yields, build soil fertility, and minimize water, energy, and off-farm nutrient inputs. Our work has demonstrated results in communities in the U.S. and worldwide, helping people grow plentiful and nutritious food without depleting precious natural resources. This modern, dynamic method is based on universal scientific principles, combined with millennia-old farming practices. It is successfully being used in 152 countries, in virtually all climates and soils where food is grown. Our mini-farm program serves as one of the oldest sustainable agriculture research projects in the world. You can read more about our work at https://www.pri.org/stories/2016-08-24/small-farmers-around-world-learn-how-they-can-grow-far-more-food

 

 

 

Biointensive Farmers

Location:
Victory Gardens for Peace, Mendocino, CA
https://www.victorygardensforpeace.com/


Start Date:
2022


Program Description:

Ecology Action is a non-profit organization focused on sustainable agriculture research and education. We’re seeking to interview stable people eager to make a long-term commitment (at least 5 years) to work as long-term, full-time, year-round Biointensive Farmers at our long-term biointensive research and demonstration mini-farm.

Duties & Responsibilities:

Although the site is currently working under COVID-19 prevention measures as conditions require, when things return to normal, farmers will work closely with Ecology Action Mini-Farm managers, apprentices, interns, members of the public participating in farm tours and workshops, and Ecology Action staff members. Garden tasks and responsibilities include garden planning, bed preparation, planting, composting, weeding, watering, harvesting, data collection and record keeping. Additional tasks include teaching and outreach (you will receive training in biologically-intensive farming and teaching methods to prepare you for these activities). Under normal operating conditions, activities include:

Garden: daily gardening tasks, including seasonal work in the 22,000 raised-bed active growing area.
Teaching (under the guidance of the Mini-Farm Manager): preparing and teaching GROW BIOINTENSIVE® topical and crop classes for students and the public, and assisting with the training of interns and apprentices at the site.
Outreach: Assisting with garden tours, and workshops, both open to the public (up to 2 per year).
Research: data collection (crop yield and soil amendment data), plus assisting with farm data management.

Optimal Qualifications:

NOTE: It is very important that applicants understand this job takes place at research farm devoted solely to researching, practicing and teaching the GROW BIOINTENSIVE® Closed-Loop Sustainable Mini-farming Method (GB) to the exclusion of all other farming practices. While we appreciate curiosity and enthusiastic exploration, this is not a WWOOF position, or an opportunity to conduct experiments with other sustainable agriculture methods. Our farmers will be expected to focus entirely on the GB method while working onsite.
Applicants must be self-motivated and enthused to be a part of the team and its work, and to realize that our entire purpose at the site — developing GB protocols, skills and understanding, and documenting and disseminating them —affects and assists people directly and/or indirectly in 152 countries on 5 continents in virtually all climates and soils where food is grown to help end hunger and poverty. Travel to other countries for this purpose is generally beyond the purview of our program.

Attitude: “If you want to predict the Future, create it!
And, “How can we do it."

Education & Experience: You have a background in farming, are interested in closed-loop, sustainable, regenerative, "beyond organic" agriculture, and are skilled at working the land. At least one to two years of organic agricultural experience, based on a degree in sustainable agriculture or related field, or from life experience is desirable. Able to work within a farming structure that contains demonstration, teaching and research aspects, and periodically involves working with the public. Willing to learn and work exclusively with the GB method for the duration of your employment here.
Good interpersonal skills: We're looking for self-motivated, solutions-oriented, co-creative team players. The ability to interact with the public, and with our annual group of diverse international interns (when onsite programs are active). Flexibility, patience, a sense of humor, and respect and understanding for others, especially people from other cultures and countries. Cross-cultural experience a plus.
Strong communication skills: Fluency in English is required. Ability to clearly convey information about demonstration, teaching and research garden activities to individuals or groups when needed is important. A second language, particularly Spanish or French, is desirable.
Excellent organization and planning skills: Orderly, with meticulous attention to detail, good at keeping track of data and not afraid to take on special projects and build your skill-set. Ability to work with Microsoft Office applications—especially Excel; comfortable using Mac OS. Knowledge of data management systems a plus.
Interested in and excited about the work we do: The ideal candidate has a desire to work in our sustainable farming community; to become an important part of our research and training programs and projects; and to participate in continued training in biologically-intensive farming. To ensure continuity of our research, we are looking for long-term farmers: a minimum 5-year commitment is requested. (This is not a position for a person still working on deciding which organic farming method to do. For more information about what we do click here…..Insert link)
Our goal is to train farmer-teachers, and help individuals empower themselves to grow all of their own food sustainably using GB. We work with individuals from around the world including on Zoom to help them grow better diets using fewer resources while building soil. If you have skills and interests that you think will fit well with this program, we encourage you to apply!

Salary and Benefits:

Salary: The Biointensive Farmer is a long-term, full-time staff position (40 hours per week), with up to 8 hours of simple overtime pay possible during the 6-month main growing season (~April 15-October 14), with an hourly rate $15 per hour.

Vacations: Full-time staff receive 160 hours of vacation time annually from January 1 through December 31.  Vacation is accrued per hours worked and is available upon approval by the Executive Director.  We encourage farmers to take a week in July or August and the rest being used between October and December 31.  Whatever vacation time that is not used by December 31 will be paid out to the staff person on the last pay period of the year and does not roll over to the following year (vacation hours are pro-rated if Full-time hours aren't worked).  Half-time staff working 20 hours per week receive 80 hours vacation annually (vacation hours are pro-rated if Half-time hours aren't worked).  Staff are requested to submit tentative annual vacation plans by January 15th of each year to be checked and coordinated with other requests so approval can be given as early in the year as possible.  It is optimal that only one farmer/teacher/trainer be on vacation at a time.  Vacation time needs prior approval, please submit requests a minimum of two weeks prior. In some instances the Director may approve pro-rated benefits for farmers working less than 20-hours/pay period.

Holidays: The following nine 8-hour days are paid holidays: New Year’s Day-1 day, Memorial-1 day, Independence-1 day, Labor-1 day, Thanksgiving- 2 days, and Christmas-2 days, New Year’s Eve-1 day. Part-time staff (20 hours or more per week) will receive these on a pro-rated basis. Part-time employees working a minimum of 20 hours a week are entitled to nine, 4-hour days of paid holidays, and can choose which ones they will take from those listed above. If an employee would normally not be working on a day one of the holidays they choose falls on, they could take the day off closest to that and be paid for it.

Sick Leave: Staff receive 10 days paid sick leave after the first three months of employment, the first 3 days of sick leave are available upon hire. Up to 30 days of sick leave may be accumulated, but is relinquished without reimbursement upon the person leaving employment. Exceptions may be made by the Executive Director.

Director Approved Paid Leave for Special Circumstances: Full-time staff receive up to 10 days of Director Approves Paid Leave annually for Special Circumstances per year after the first three months of full-time employment and is not accumulated over time. This benefit is pro-rated for staff that regularly work 20 hours a week or more. Exceptions may be made by the Executive Director.

Pregnancy Disability Leave (PDL) An employee disabled by pregnancy, childbirth, or a related medical condition is entitled to up to four months of disability leave and benefit payments by the California state per pregnancy - upon application and eligibility.

(https://www.dfeh.ca.gov/wpcontent/uploads/sites/32/2020/12/Pregnancy-Disability-Leave-Fact-Sheet_ENG.pdf ) and (https://edd.ca.gov/disability/paid-family-leave/)

As prescribed by California law, full and part time staff who have a disability related to her pregnancy or the birth of her child can receive up to four months of California state paid disability leave (per pregnancy) while that disability continues. PDL does not need to be taken all at once. Rather, it can be dispersed over the course of the pregnancy and childbirth. There is no minimum length of service requirement to qualify for pregnancy disability leave. If possible, an employee must provide their employer with at least 30 days advance notice of the date for which the pregnancy disability leave, or accommodation, is sought and the estimated duration of the leave or accom-modation. If 30 days advance notice is not possible due to a change in circum-stances or a medical emergency, notice must be given as soon as practical.

Maternity Leave/Parental Leave will provide up to 12 weeks of unpaid parental leave to employees following the birth of an employee’s child or the placement of a child with an employee in connection with adoption or foster care. The purpose of parental leave is to enable the employee to care for and bond with a newborn or a newly adopted or newly placed child.

Overtime: During the authorized overtime period, overtime is paid for over 8 hours a day and/or over 40 hours a week. Any request for overtime hours must be pre-approved by the Executive Director. For Farmers, 8 hours of paid over time per week between the dates of April 15th through October 14th, each year, may be worked. No pre-approval is needed during this time unless it exceeds 8 hours in a week.

Medical Benefit: A medical benefit of $200 per month is given to each full-time staff person to be used toward medical insurance and/or other medical or health expenses. This benefit is pro-rated for staff working regularly 20 hours a week or more. Full-time staff receive coverage for their spouse and dependent children through 20 years old.

Dental/Vision Benefit: Ecology Action Headquarters insures itself for dental/vision benefits for staff and second- and third-year apprentices. It is now up to $600 reimbursement annually. A pro-rated amount is available to staff working regularly 20 hours a week or more. Full-time staff receive coverage for their spouse and dependent children through 20 years old. A letter will be issued to each eligible person at the beginning of each calendar year, stating the amount available for reimbursement for that year. Note: If a staff person works more than 40 hours in a given week, additional Medical and Dental/Vision benefits do not accrue for these overtime hours.

Working Persons Compensation Insurance and Other Insurance Coverage: Staff are covered through Working Persons Compensation Insurance. Apprentices/Interns/Special Interns/Volunteers, once listed, are covered through CIMA’s Volunteer Insurance.

Mileage Reimbursement Policy: Any approved travel over 50 miles will reimbursed at the official IRS rate. Travel under 50 miles is not reimbursable unless approved by the Executive Director. A Mileage Form must be filled out for reimbursement.

Travel Time: California Minimum wage laws require an employer to count employee travel time as hours worked whenever it requires employees to travel, no matter when the travel occurs. This includes any time employees are required to travel out of town, whether on a one-day or overnight trip… An employer is not required to pay employees for any personal time taken while traveling, such as sleep time, meals, or sightseeing. If an employee’s travel time to a transportation center (airport, bus station, train station, etc.) is about the same as the travel time to the employee’s usual workplace, the employer may begin counting the employee’s travel time as hours worked once he or she arrives at the transportation center. CA DI SE 46.3. Employers must also count as hours worked time spent by employees traveling from a central reporting location to their actual work location. CA DI SE 46.2 Employers are permitted to pay employees a lower wage rate for waiting or standby time than they do for time when employees are performing actual job duties. The employer must notify employees they will be paid the lower wage rate before the travel begins. CA DI SE 46.3.2.

Additional information:

Covid 19 considerationsDepending on circumstances and the resources available to the general public at the time, we may require new staff members to be tested for COVID-19 and/or to self isolate before beginning work. All work onsite will be conducted according to approved social distancing methods until the “all clear” is given.

Location, commute, substance policy, onsite activities: While this site is less rural than site 1, and you can reach much of the town on foot within 15 minutes, we strongly recommend staff members have a reliable car onsite.

Housing is included for staff in the town of Fort Bragg approximately 10 minutes by car from the works site, with a $250 refundable cleaning deposit, and shared utilities. This provides a private bedroom in a beautiful, clean, recently recently-built multi-bedroom home, with shared common space (living, kitchen, dining) for staff and sometimes one or two month interns. Share an on-site washing machine and drier. Separate couples lodging in the home may be available. Location not suitable for children; staff members with children will need to provide their own housing in the area. Staff members are responsible for providing their own cell phone/personal computer (office computers are for business use only).

Garden-grown food can provide produce for meals for staff and interns, but due to the size of the garden and the number of staff and interns, each staff member shares food costs towards purchasing groceries from the farmer's market and local natural food store for meals. You are responsible for purchasing any other food for personal use. No animal husbandry, hunting, or fishing takes place at this site, and all food is vegetarian (no meat of any kind allowed), but eggs, cheese, milk and butter are used in moderation, according to individual preference. We attempt to eat primarily from the garden, and supplement our diet with food grown locally, avoid buying food that has traveled a long distance. During your time off site, you can, of course, eat whatever foods you like! There is a rotating cooking schedule and all staff farmers and interns will cook at least once a week, sometimes more. Once a week there is a scheduled cleaning time, during which all residents of the staff- and intern-utilized housing participate in cleaning the common spaces.You must have a reliable means of transportation. Smoking, drugs, and alcohol intoxication are not permitted on site.

As this is a research and demonstration site specifically focused on the GROW BIOINTENSIVE® method, no other farming methods may be practiced on site by staff farmers.


Ecology Action has spent 50 years developing and teaching the GROW BIOINTENSIVE® Sustainable Mini-Farming Method. This low-tech (but sophisticated) farming method helps small farmers maximize agricultural yields, build soil fertility, and minimize water, energy, and off-farm nutrient inputs. Our work has demonstrated results in communities in the U.S. and worldwide, helping people grow plentiful and nutritious food without depleting precious natural resources. This modern, dynamic method is based on universal scientific principles, combined with millennia-old farming practices. It is successfully being used in 152 countries, in virtually all climates and soils where food is grown. Our mini-farm program serves as one of the oldest sustainable agriculture research projects in the world. For background on the work we do and the philosophical basis for this job (please read both completely to ensure a good fit), see:

• World of Hope at: johnjeavons.org/world-of-hope/
• All Ecology Action Farmers are considered to be enrolled in our 3-Year Apprenticeship Program during their first years. Read more about the program here.


Timeline and Application Procedure:
Please email an application letter and your resume including 3 professional references and 3 personal references to Ecology Action: johneavons42[at]gmail.com

Applications will be accepted until the positions are filled. Thank you for your interest in dynamic, high yielding, resource-conserving biologically-intensive soil-and-food growing!

The Ecology Action Team